Parish Council Annual Meeting, Minutes 130507

Minutes of the Annual Meeting of the Stainforth Parish Council held in the Village Hall, Stainforth on Tuesday, 7 May 2013 at 7.30pm.


Cllrs Fairweather (Deputy Chairman), Sharp and Warren. Also, the Clerk and one parishioner.

In the absence of the Chairman, Cllr Fairweather, Deputy Chairman, assumed the Chair.

1 To elect a Chairman

No member wished to act as Chairman for the whole year 2013/14, hence it would be the intention to elect a Chairman at each meeting. The Clerk advised that the Member so elected would thus be Chairman till the next meeting.

Cllr Fairweather was elected Chairman.

2 To receive the Chairmanís Declaration of Acceptance of Office

The Chairmanís Declaration of Acceptance of Office was received

3 Apologies Ė Cllr Maudsley

4 To elect a Deputy Chairman

Cllr Sharp was elected Deputy Chairman and his Declaration of Acceptance of Office was received.

5 Code of Conduct - Localism Act 2011 - to record any Councillorís Disclosable Pecuniary Interest (DPI) in relation to items on this agenda

a) Councillors are to declare any Disclosable Pecuniary Interests (DPI) that they may have in items appearing on this Agenda (S 30 (3)), Appendices A & B - none

b) To receive, consider, decide and record Membersí requests for DPI dispensations (S 31) in connection with items on this Agenda - none

c) Register of Interests Ė to receive from Members any DPI/Register of Membersí Interests or updated Register of Membersí Interests (S29 (1) for transmission to the Monitoring Officer, Craven DC Ė none

6 To appoint Representatives/trustees to outside bodies

1) Settle Aid in Sickness Fund Ė Cllr Angie Pedley had been the Councilís representative and though she had resigned from the Council when she left the village a couple or so years ago, she had agreed to continue to act as its representative. Though she felt it best if a representative was forthcoming from the village, she had said that she would continue to act if nobody came forward. The Council was not aware of anyone else willing to serve.

Resolved: That Ms Pedley be re-appointed for a further year and that the Council expresses its appreciation of her continuing support.

2) Stainforth Village Hall Committee

Resolved: That Cllr Fairweather be re-appointed the Councilís representative on Stainforth Village Hall Committee.

3) Yorkshire Local Councils Associations

Resolved: No appointment

4) Other appointments

Resolved: That other appointments which may arise be discussed by the Parish Council and made at the time.

7 Internal Audit

i) To appoint the Internal Auditor

Resolved: That Yorkshire Internal Audit Services be appointed Internal Auditor for 2013/2014.

ii) To approve the Internal Audit fee for 2013/14

Resolved: That the Internal Audit fee of £95 be approved for 2013/14.




8 To consider the payment of subscriptions to be paid annually

Yorkshire Local Councils Associations

Resolved: That the subscription to the Yorkshire Local Councils Associations be renewed for a further year.

Open Spaces Society

Resolved: That the subscription to the Open Spaces Society should not be renewed on the expiration of the current yearís membership.

9 To conduct the annual review of the Councilís street lights

The street lights were discussed. The replacement of photocells by time clocks on eight street lights was again referred to following the receipt of more advice.

Resolved: That the street lights presently in place, be considered satisfactory.

10 To receive a list of assets held by the Council (Asset Register)

The list was reviewed and the continuing presence of the seat described as being on the roadside of Sherwood Brow, was queried. The Clerk said he would check on the seat. The location of the street lights was not clear from the list and it was suggested that this be revised.

Resolved: That the Asset Register be received and action taken as mentioned.

There being no further business, the meeting was closed at 7.53pm.




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