Minutes of the Meeting of Stainforth Parish Council held in Stainforth Village Hall on Tuesday, 6 May 2014 at 7.30pm. The public and press were invited.

Present: Cllrs Asher, Mills, Sharp & Warren. Also, the Clerk.

1 To elect a Chairman
Cllr Sharp was elected Chairman.

2 To receive the Chairman's Declaration of Acceptance of Office
Cllr Sharp's Declaration of Acceptance of Office was received.

3 Apologies - Cllr Fairweather,

4 Code of Conduct - Localism Act 2011 - to record any Councillor's Disclosable Pecuniary Interest (DPI) in relation to items on this agenda

a) Councillors are to declare any Disclosable Pecuniary Interests (DPI) that they may have in items appearing on this Agenda (S 30 (3)), Appendices A & B - none.

b) To receive, consider, decide and record Members' requests for DPI dispensations (S 31) in connection with items on this Agenda - none.

c) Register of Interests - to receive from Members any DPI/Register of Members' Interests or updated Register of Members' Interests (S29 (1)) for transmission to the
Monitoring Officer, Craven DC - none

5 Policing

a) To receive the monthly report. The Council had been informed by Sgt Les Moorhouse, Dedicated Safer Neighbourhoods Sergeant, that PC Harry Carpenter had been transferred to Skipton. A replacement was awaited but in the meantime, Sgt Carpenter would be the contact. So far as Stainforth was concerned, during April, there had been no reported crime and just two minor non-criminal matters to deal with. Speed checks had been undertaken on the B6479. These were aimed at motorbikes and would be repeated during the summer as a deterrent, and in the hope of slowing them down. On the night of 4 May, a flat-bed trailer had been taken from Goat Lane though nothing had been seen or heard.

6 To approve the Minutes of the Meeting held on Tuesday, 8 April 2014
Resolved: That the Minutes be approved and signed by the Chairman of the Meeting.

7 Matters Arising (information only)

i) C/64/65B Installation of ventilation duct painted to match stone walls (retrospective). Craven Heifer, Stainforth. The Council had dealt with this application at the previous meeting. In a personal capacity, a member of the Council had written expressing reservations and preference for the cladding to be restored and had been advised that the target date for a decision was 19 May 2014. At this stage it was not clear whether the application would be dealt with under delegation or by YDNPA's planning committee.

ii) Taitlands - Review of Premises Licence. The Council had been informed that in terms of planning, this was an issue for the Planning Enforcement Authority and any representations had to be received by 14 April 2014.

8 Planning

a) To consider applications received - none.

b) To note any decisions received
C/64/26/N and C/64/26P/LB Erection of marquee and associated plywood link (retrospective) Taitlands, Stainforth. Refused.
C4/57B Erection of agricultural slurry store cover. Little Stainforth Farm, Little Stainforth. Permission granted.

c) To receive any planning correspondence and to decide on action as appropriate - none

9 Finance

i) To authorise payment of accounts as per schedule. The usual finance schedules were produced and the Clerk pointed out that the sum of £2620 representing 50% of the precept, had been credited to the Council's bank account on 29 April 2014. Insurance renewal was the only bill for payment - see item 9 (iv).

ii) To conduct the annual review of the effectiveness of internal audit, including financial risk management and budgeting. The Clerk again reminded those present that the External Auditor could seek evidence of the review as part of the annual audit. He produced the cheque book, paying in book and income and expenditure schedules as provided at every meeting. He also produced bank statements and paid invoices for inspection, and drew Members' attention to its system of financial risk management. Budgeting had been dealt with comprehensively at previous meetings.

The Council's insurance requirements were also reviewed and considered appropriate. It was noted that the council utilised the services of a professional firm of Internal auditors to undertake the internal audit function. This would be discharged on 12 May 2014. The Clerk reminded members of their responsibilities as Councillors to satisfy themselves with the integrity of internal audit and the need to check for themselves that appropriate systems of verification were in place and effective. Also, that they should never hesitate to query any matters which required clarification.

Resolved: The review of the effectiveness of the system of internal audit be considered satisfactory and approved.

iii) Annual Return - 2014 - the Clerk advised that he had completed the preparatory work and as mentioned above, would be seeing the Internal Auditor on 12 May 2014. The Return had to be submitted by 9 June hence it would be included on the council's agenda for 3 June 2014 to enable the Council to formally approve the Return as required by law. The Clerk emphasised the importance of there being a quorum at this meeting as the submission date of 9 June would not leave time to call another meeting to lawfully complete the formalities.

iv) Council's insurance - to review the Council's cover and to authorise payment of the renewal premium of £312.77. The Council's insurance cover was reviewed.

Resolved: That the payment of the renewal premium of £312.77 be approved and the level of insurance considered appropriate.

v) To consider how the Council may provide support to organisations within the parish of Stainforth. The Clerk had prepared a guideline paper and specimen application form. This had been circulated for consideration.

Resolved: That the guideline paper and application form be included on the agenda for the next scheduled council meeting on 3 June 2014 when they may be further considered and approved.

vi) National Insurance Contributions - advice of introduction of new Employment Allowance for businesses and charities. PC's are evidently considered small businesses but the relief did not apply to the Council at this time.

10 Winter Weather Agent Scheme

i) To consider location of two additional salt bins in Little Stainforth - advice still awaited and to be deferred till November, 2014.

11 To complete risk assessments in respect of volunteer use of the council's motor mower

- to be deferred till next meeting in the absence of Cllr Fairweather who was preparing the schedules.

12 Street Lights

a) To receive reports of any defects for action -- none

b) To conduct the annual review. The stock of street lights was reviewed. It was noted that they were usually turned off on 1 May for the summer, the Clerk to remind the contractor, that they should all be turned off till 1 September.

13 Highways

a) To receive any reports for action - none, though the Clerk remarked that the village sign on the B6479 needed righting. To be reported.

14 Repairs and Maintenance

a) To receive any reports for action - none.

15 To respond to correspondence received

a) Yorkshire Dales National Park Authority - Election of Parish Members - to consider nomination - none

16 To receive items of information - circulated and received.

Local bus timetable - revised and received just before this meeting. It would be considered at the next meeting. In the meantime, the Clerk undertook to forward the Council's immediate concerns.

17 Annual Parish Meeting - to confirm the date and time, and to consider items for the agenda

Resolved: That this be held in Stainforth Village Hall at 7.30pm on Tuesday, 3 June 2014.

18 To discuss the next meeting of the Parish Council

The Clerk reminded the Council that as already agreed, this was to be combined with the Annual Meeting of the Council and held in Stainforth Village Hall on Tuesday, 3 June 2014, immediately after the Annual Parish Meeting but not before 7.45pm.

There being no further business, the meeting was closed at 8.14pm.

PFL 7.5.14