Minutes 110913

Minutes of the Meeting of the Stainforth Parish Council held in the Village Hall, Stainforth on Tuesday, 13 September 2011 at 7.30pm. Parishioner Participation was at 7.30pm.

Present: Cllrs Maudsley (Chairman), Newhouse and Sharp. Also, the Clerk, County/District Cllr Richard Welch and one parishioner.

Parishioner participation

During parishioner participation, the street light outside the Old School House was discussed. This seemed to have an intermittent fault and the Clerk undertook to report it to the Council's electrical contractor.

1 Apologies – Cllrs Fairweather & Warren.

2 To record any Declarations of Interest

Cllr Maudsley - item 7a – planning application C/64/73C – personal and prejudicial - partner in applicant firm.

3 Police Report – none in the absence of the police.

4 To co-opt a Member

Cllr Maudsley, Chairman, reported that Mrs Sandra Warren was willing to join the Council.

Resolved: That Mrs Sandra L Warren be co-opted forthwith.

5 To approve the Minutes of the Meetings held on Tuesday, 14 June 2011 and on Tuesday, 9 August 2011

Resolved: That the minutes be approved and signed by the Chairman as a true and correct record.

6 Matters Arising - none

7 Planning

a) To consider applications received

C/64/125 Erection of single storey side extension to existing dwelling. 1 Allen Close, Stainforth together with letter received from neighbouring parishioners. This item was included for the record, there not having been the opportunity to respond legally at the previous meeting. The letter from the neighbouring parishioners was read and received.

Resolved: No comment.

Next item on the agenda

Cllr Maudsley withdrew from the meeting before the next item was considered.

C/64/73C Conversion of existing agricultural buildings to relocate caravan site reception/shop and games room and provision of new café – restaurant, toilets, offices and store room. Knight Stainforth Hall Caravan and Camping Park, Little Stainforth.

Upon the withdrawal of Cllr Maudsley from the meeting, there was not a quorum hence it was not possible to legally consider the application.

Cllr Maudsley re-joined the meeting.

Resolved: That an Extraordinary Meeting be called specifically to deal with application number C/64/73C.

b) To note any decisions received - none

c) To receive any planning correspondence and to decide on action as appropriate - none

8 Finance

a) To authorise payment of accounts as follows:

Mazars (external audit) - £144.00 and Wonder of Wood Ltd (seat repairs) - £120.00 (both inclusive of VAT). Also, the Clerk's expenses for the quarter ended 30 June 2011 - £105.12, all accounts as per schedule

Resolved: That payment of the accounts be approved in retrospect.

b) To formally note the report of the External Auditor.

No matters had been drawn to the Council's notice for action.

Resolved: That the report be received.

c) Clerk's expenses

The Clerk remarked that his costs were rising and as he had not had an increase in his monthly allowance since becoming clerk in November, 2006, he would be asking the Council to consider an increase in the monthly allowance – to be included on the agenda.

d) Repair to mower

The Clerk reported that it had been necessary to have the Council's mower repaired and a bill in the sum of £67.14 (inc VAT) had been received – to be dealt with at the next ordinary meeting.

Continued/

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9 Street Lights

a) To receive reports of defects for action and any other relevant information

As mentioned in parishioner participation, a faulty street light had been reported. As already recorded, this was situated outside the Old School House, and the Clerk was to report it.

b) Maintenance costs

To consider prices received from NYCC, Road Lighting Department. These had been circulated and were discussed. The schedule referred to the mandatory six-year electrical test and the Chairman enquired if this was being carried out. The Clerk undertook to enquire of the Council's contractor. As for the specimen costs provided, it was felt these would make for a significant increase in the Council's costs.

Resolved: That there be no change in the Council's present procedures but enquiry of maintenance costs be made of an alternative local contractor.

10 Highways

a) To receive any reports for action.

No defects were reported locally although one was referred to in Giggleswick. Cllr Welch undertook to report it.

11 Repairs and Maintenance

a) To receive any reports for action – none.

12 To respond to correspondence received

i) Yorkshire Dales National Park Authority

To consider offer of improved communication with the parish council – discussed.

Resolved: That the Council favoured improved communication.

ii) Royal Horticultural Society

Invite to join Britain in Bloom campaign – received.

Resolved: That this be passed to the Environmental Group.

13 To receive items of information – circulated.

Advice just received from Defra – New power to local people over National Parks – local people would now have more say in running of National Parks in their areas. Anyone living in the Lake District and North Yorks Moors will now be eligible to take a parish seat on the NPA. These were previously reserved for parish councillors. Pilots to take place.

Resolved: That all items of information be received.

14 To arrange the next meeting of the Parish Council

Resolved:

1) That an Extraordinary Meeting be held in Stainforth Village Hall as soon as possible to consider the following planning application: C/64/73C Conversion of existing agricultural buildings to relocate caravan site reception/shop and games room and provision of new café – restaurant, toilets, offices and store room. Knight Stainforth Hall Caravan and Camping Park, Little Stainforth.

2) That the next Ordinary Meeting be held in Stainforth Village Hall on Tuesday,18 October 2011 at 7.30pm.

There being no further business, the meeting was closed at 8.23pm.

PFL

14.9.11

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