Minutes 120313

Minutes of the Meeting of Stainforth Parish Council held in the Village Hall, Stainforth on Tuesday, 13 March 2012 at 7.30pm

Present: Cllrs Maudsley (Chairman), Newhouse and Sharp. Also, the Clerk. Pc Harry Carpenter joined the meeting during item 17.

1 Apologies – Cllrs Fairweather and Warren.

2 Declarations of Interest – none

3 Police Report

i) New police station at Settle - now open.

ii) The theft of diesel oil and car parts from locations in Settle was reported.

4 To approve the Minutes of the Meetings held on Tuesday, 10 January and 7 February 2012

The Minutes had been circulated prior to the meeting.

Resolved: That the Minutes of the meeting held on 10 January 2012 be approved as a true and correct record and signed by the Chairman.

(It was not possible to approve the report of the meeting held on 7 February 2012 as those present at the meeting were not present on 13 March 2012. The report of 7 February 2012 would therefore be referred to the next meeting of the Council).

5 Matters Arising (information only)

i) Craven DC – Parish Liaison Group Meeting – now arranged to start at 6.30pm on 21 March 2012.

ii) Thwaites’s dray horse in village – 22 April 2012 – enquiry re a village activity – nothing to report.

iii) Recent request for road repairs – work would be put in hand as soon as resources were available.

6 Planning

a) To consider applications received

C/64/98B Erection of agricultural building. Land at Brookhouse Farm, Stainforth.

Resolved: No comment.

b) To note any decisions received

C/49/603D Continuation of mineral working until December 2021 by deepening the current extraction area, including revised restoration proposals. Dry Rigg Quarry, Helwith Bridge. Permission granted.

C/44/101C Deferment of the end date for the completion of quarrying to 30 June 2015 and the end date for restoration to 30 June 2016 and revisions to the restoration scheme. Arcow Quarry, Helwith Bridge. For Tarmac Ltd. Permission granted.

c) To receive any planning correspondence and to decide on action as appropriate - none

7 YDNPA – Yorkshire Dales Housing Development Plan

a) To consider any response to post-examination hearing changes – received.

8 Finance

a) To authorise payment of accounts, including reimbursement of the Clerk’s expenses for the period 1 January to 31 March 2012, as per schedule.

The Clerk’s expenses amounted to £98.46. A bill for the hire of the Village Hall for Council meetings was also received in the sum of £65.

Resolved: That these two bills be paid

b) To conduct the annual review of the effectiveness of internal audit, including financial risk management and budgeting.

This was discussed again. At this meeting, the Clerk produced the Council’s insurance policy. This was inspected by the Council.

Resolved: The review of the effectiveness of the system of internal audit be considered appropriate, and hence approved. Also, that the possibility of seeking a competitive insurance quote be considered upon receipt of the renewal documents.

c) To consider requests for financial support

i) Settle Area Swimming Pool

Resolved: That the sum of £50 be donated.

ii) Relate Pennine Keighley & Craven – no action.

d) Allotment rents – to undertake annual review.

Rents were currently £14 per plot and had last been reviewed two years ago.

Resolved: That the rent be increased by £2 per plot to £16 with effect from 1 April 2012.

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9 To arrange the Annual Parish Meeting

Resolved: That the Annual Parish Meeting be held in Stainforth Village Hall on Tuesday, 17 April 2012 at 7.30pm and that Cllr Richard Welch and Pc Harry Carpenter be invited.

10 North Yorkshire Village Hall Insulation Funding – to consider information received from Craven District Council

Resolved: That this be passed to the Village Hall Committee.

11 Warm Homes Healthy People – to consider information received from Rural Action Yorkshire - received.

12 Bargh Cottage – Stainforth

a) To discuss drainage of surface water from, and around, Bargh Cottage

Resolved: That this be monitored.

13 St Peter's Church, Stainforth – flags

a) To consider response received to Council's enquiry regarding flying flags on the Church to the effect that the Church did not have a Union flag and in any event, there were difficulties in hoisting flags at this time. The Council had been asked if it would consider providing a Union flag.

Resolved: That though sympathetic to the Church’s plight, the Council would not provide a Union flag.

14 Street Lights

a) To receive reports of defects for action and any other relevant information.

It was reported that the street light near Allen Close was not working – to be reported for repair.

15 Highways

a) To receive any reports for action

i) Dog Hill Brow – pot holes – to be reported again.

16 Repairs and Maintenance

a) To receive any reports for action

i) Notice boards need adjustment – Chairman to report.

17 To respond to correspondence received

i) Yorkshire Dales Leader Project – advice of forthcoming events

ii) Craven District Council - advice of free training seminars

iii) Craven District Council - recommendations on community transport

Resolved: That the correspondence be received.

18 To receive items of information - circulated

19 To arrange the next meeting of the Parish Council

Resolved: That the next meeting of the Parish Council be held in Stainforth Village Hall on Tuesday, 17 April 2011, immediately after the Annual Parish Meeting but not before 7.45pm.

There being no further business, the meeting was closed at 8.15pm.

PFL, 13.3.12

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