Minutes of the Meeting of Stainforth Parish Council held in the Village Hall, Stainforth on Tuesday, 11 December 2012 at 7.30pm. The public and press were invited and Parishioner Participation was at 7.30pm.
Present: Cllrs Fairweather (Deputy Chairman and Chairman of this meeting), Asher, Sharp and Warren. Also, the Clerk.
Cllr Maudsley and County/District Cllr Richard Welch who also sent seasonal good wishes.
2 Police Report – none in the absence of the police.
3 Code of Conduct - Localism Act 2011 - to record any Councillor’s Disclosable Pecuniary Interest (DPI) in relation to items on this agenda
a) Councillors are to declare any Disclosable Pecuniary Interests (DPI) that they may have in items appearing on this Agenda (S 30 (3)), Appendices A & B - none
b) To receive, consider, decide and record Members’ requests for DPI dispensations (S 31) in connection with items on this Agenda - none
c) Register of Interests – to receive from Members any DPI/Register of Members’ Interests or updated Register of Members’ Interests (S29 (1) for transmission to the Monitoring Officer, Craven DC - none
4 To approve the Minutes of the Meeting held on Tuesday, 13 November 2012
Resolved: That the Minutes be approved and signed by the Chairman as a true and correct record.
5 Matters Arising (information only)
i) Street lights – maintenance – enquiry as to labour charge which was not specified on last bill – contractor advises that he charged five and a half hours at £25 per hour – total charge for labour: £237.50 and that labour will be specified on future bills.
a) To consider applications received - none
b) To note any decisions received - none
c) To receive any planning correspondence and to decide on action as appropriate - none
i) NALC – Legal Topic Note (LTN) 81 – Pre-determination – a paper had been received on this subject and because of its importance in relation to the consideration of planning applications, had been circulated by the Clerk who recommended that members of the Parish Council familiarise themselves with its contents.
a) To authorise payment of accounts as per schedule - none
b) To consider donations to the following:
i) Craven Citizens Advice Bureau
ii) Settle Area Swimming Pool
iii) Royal British Legion
That 1) donations be made as follows:
Craven CAB - £50.00 (LGA 1972 s142 (2A)
Settle Area Swimming Pool - £50 (LG (Miscellaneous Provisions) Act 1976 s19)
Royal British Legion - £25.00 (LGA 1972 s111 (1)
and 2) that the level of these donations be discussed again at the end of the financial year.
c) Street lights – conversion to control by time clocks - to consider quotation received – despite enquiry none received as yet.
d) Precept 2013 - 2014 – to consider the Council’s budget and Precept for 2013 – 2014. This had been computed in the sum of £5380, an increase of £120 or 2.29%. However the Government was considering changes to legislation regarding Council Tax Benefit and this could affect parish precepts.
The usual letter had not yet been received from Craven DC and though approved in general, the Council decided to defer sign-off till the next meeting of the parish council.
e) To revise the bank mandate and to pass the following resolution
i) That bank accounts be continued with HSBC Bank plc (the Bank) and the Bank is authorised to:
a) pay all cheques and other instructions for payment signed on behalf of the Council by any two members of the Council for the time being as listed on the Mandate whether any account of the Council is in debit or credit
b) deliver any item held on behalf of the Council by the Bank in safe keeping against the written receipt or instructions of any two members of the Council for the time being as listed on the Mandate; and
c) accept the signatures of any two members of the Council for the time being as fully empowered to act on behalf of the Council in any other transaction with the Bank
e) Revision of bank mandate cont
ii) That the Council agrees that any debt incurred to the Bank under this authority shall in the absence of written agreement with the Bank to the contrary be repayable on demand.
iii) That the Proper Officer is authorised to supply the Bank as and when necessary with lists of persons authorised to sign, give receipts and act on behalf of the Council, and that the Bank may rely on such lists.
iv) That these resolutions be communicated to the Bank and remain in force until changed by resolution of the Council and a copy, certified by the Chairman and the Proper Officer is received by the Bank.
v) That the Council accepts the account(s) and banking relationship with the Bank will be governed by and subject to the Business Banking Terms and Conditions (a copy of which has been provided) as amended from time to time together with any terms and conditions in respect of specific products and services requested by the Council from time to time.
Resolved: That the resolution be approved.
8 Standing Orders – amended page 12, Sections 61 – 66; Localism Act 2011 – Declarations of Interests at meetings - to adopt the revised Standing Orders document following approval of amendment at the Council meeting held on 13 November 2012 and circulated thereafter
Resolved: That the revised Standing Orders be adopted.
9 Street Lights
a) To receive reports of defects for action and any other relevant information - none
a) To receive any reports for action
i) Dog Hill Brow – very bad pot holes (repairs reported day after this meeting).
ii) Road sign down at junction of Church Lane & B6479, in vicinity of Haworth Barn.
iii) Road sign collapsed north bound on B6479, before junction with Main Street.
iv) Flash flooding - Cllr Asher produced a Flash Flooding leaflet which she had received. However, as it appeared that this had not been sent to every household, she said she would enquire of the Environment Agency, contact details being included on the leaflet.
11 Repairs and Maintenance
a) To receive any reports for action
Stepping Stones – the Clerk reported that he had tried to contact the YDNPA twice recently, but had not been successful. The Council was concerned at the situation and the Clerk undertook to redouble his efforts to make contact. (Contact was in fact established the day after this meeting and though the YDNPA would undertake the work and not make a charge on this occasion, because of the species present in the beck, it would be going against guidelines to do the work between October and February due to fish spawning. There may also be an issue because crayfish (a protected species) are in the river. A check is being made to establish if a licence is required to undertake the work which would not be undertaken before the end of February 2013, the suggestion being made that the Parish Council may wish to erect a suitable sign in the meantime.
12 To respond to correspondence received
i) Craven DC – information and application forms for Craven Dragons’ Den 2013 – circulated and poster exhibited.
13 To receive items of information – circulated.
Resolved: That all items of information be received.
14 To arrange meetings of the Parish Council to be held during 2013
Resolved: That the next meeting of the Parish Council be held at 7.30pm in Stainforth Village Hall on Tuesday, 15 January 2013.
There being no further business, the meeting was closed at 8.34pm.