Minutes of the Meeting of Stainforth Parish Council held in the Village Hall, Stainforth Tuesday, 12 February 2013 at 7.30pm. The public and press were invited and parishioner participation was at 7.30pm.
Present: Cllrs Maudsley (Chairman), Fairweather (Deputy Chairman), Asher & Warren. Also the Clerk and two parishioners.
During parishioner participation, the following matters were raised:
Bargh Cottage - Mrs Carole Beattie, a former Chairman of the Parish Council, spoke about Bargh Cottage and its propensity to flood. In the past, flooding had affected parts of the village and Little Stainforth, and work had been undertaken to alleviate this. Unfortunately however, Bargh Cottage in Stainforth, continued to be affected and Mrs Beattie felt the Council should support the resident in his efforts to find a solution – see agenda item 9.
Rev Roger Wood – advice had been received that the Vicar would be leaving the parish after Easter in order to take up the living of Bolton by Bowland.
Brown bins – there was some uncertainty as to when collections would restart. (Enquiry to be made and a notice displayed on the village website).
1 Apologies – Cllr Sharp and County/District Cllr Richard Welch
2 Code of Conduct - Localism Act 2011 - to record any Councillor’s Disclosable Pecuniary Interest (DPI) in relation to items on this agenda
a) Councillors are to declare any Disclosable Pecuniary Interests (DPI) that they may have in items appearing on this Agenda (S 30 (3)), Appendices A & B - none
b) To receive, consider, decide and record Members’ requests for DPI dispensations (S 31) in connection with items on this Agenda - none
c) Register of Interests – to receive from Members any DPI/Register of Members’ Interests or updated Register of Members’ Interests (S29 (1) for transmission to the Monitoring Officer, Craven DC - none
3 Police Report – none in the absence of the Police.
4 To approve the Minutes of the Meeting held on Tuesday, 15 January 2013
Resolved: That the Minutes be approved and signed by the Chairman as a true and correct record.
5 Matters Arising (information only)
i) Settle Area Swimming Pool & Craven CAB – letters of appreciation following recent donations.
ii) Stepping Stones – repairs to start in March.
iii Rural Funding – letter to local MP – no response to date.
iv) Precept 2013/14 –
Council had agreed that this would be held at the current figure of £5240 but because of changes to the payment of Council Tax Benefit, there would be a shortfall of £444.41 in the amount paid to the Council. The Clerk had attended the drop-in meeting at Craven DC on 17 January 2013 when he was advised that the PC would receive a grant of £422.42 towards this. However, there would still be a shortfall of £21.99 and at the time of this meeting of the PC, Craven DC had not decided whether they would pay it or not.
a) To consider applications received - none
b) To note any decisions received
C/64/73C Conversion of existing agricultural buildings to relocate caravan site reception/shop and games room and provision of new café – restaurant, toilets, offices and store room. Knight Stainforth Hall Caravan and Camping Park, Little Stainforth. Permission granted.
c) To receive any planning correspondence and to decide on action as appropriate - none
a) To authorise payment of accounts as per schedule – there were no accounts for payment on this occasion.
b) Street lights – conversion to control by time clocks - to consider quotation received – discussed.
Resolved: That two more quotations be sought.
c) To conduct the annual review of the effectiveness of internal audit, including financial risk management and budgeting.
The Clerk again reminded those present that the External Auditor was giving much closer attention to this subject and indeed, could seek evidence of the review as part of the annual audit. He produced the cheque book and income and expenditure schedules as provided at every meeting.
He also produced the bank statements for inspection and drew Members' attention to its system of financial risk management. Budgeting had been dealt with comprehensively at previous meetings. It should be noted that the council does employ the services of a professional firm of Internal auditors to undertake the internal audit function but the Clerk reminded members of their responsibilities as Councillors to satisfy themselves with the integrity of internal audit and the need to check for themselves that appropriate systems of verification were in place and effective. Alternative, more competitive general insurance arrangements had been made since the last review and fidelity cover increased to £100K as standard.
Resolved: The review of the effectiveness of the system of internal audit be considered satisfactory and approved.
d) Donations by parish council – to consider level of future donations. As it was some years since the level of donations to the Swimming Pool and Craven CAB had been decided, it was felt that this matter should be reconsidered.
Resolved: That the amounts be reassessed upon receipt of the usual letters seeking financial support.
8 Winter Weather Agent Scheme - Grant Application to Rural Action Yorkshire
a) To receive further information and to complete application. In response to the presentation by Mel McGeoch, of Rural Action Yorkshire, to the Parish Council on 15 January 2013, a meeting was held of the combined Good Neighbour Network and Neighbourhood Watch Group (GNN/NW) on 4 March 2013. The agreed aims of a grant application were: to ensure paths and roads to vulnerable people/pedestrians were cleared in the event of ice and snow; to acknowledge and address the particular problems experienced in Little Stainforth. A grant of £250 could be available. This would be administered by the Parish Council and sent to the Clerk. The grant would cover the cost of a grit spreader for Stainforth and a retainer payable to a volunteer (engaged by the GNN/NW Group) to keep the road clear in Little Stainforth. In co-operation with Highways it is hoped that 2 additional grit bins could be supplied for Little Stainforth, (locations to be agreed) and 2 more for Stainforth (1 sited in the area of Brookhouse Croft and 1 near the car park). The grant application must be submitted by end of March 2013, and if successful, the expectation is that the scheme would be in operation next winter.
1) That submission of an application be approved; that a grit spreader and grit be obtained and that the maximum spend be limited to the amount of the grant, £250 (ex any VAT).
2) That request be made to Highways, Area 5, Skipton, for the supply of grit bins as detailed above, any additional expense in this regard to be referred to the Council prior to being incurred.
3) That the insurance aspects of the engagement of a volunteer be examined.
4) That the parish council expresses its appreciation to Cllrs Asher and Warren for their work in progressing this matter on behalf of the Council.
9 Bargh Cottage, The Green, Stainforth
a) To discuss drainage of surface water from and around Bargh Cottage and to consider how the Council may be able to support the property owner in remedying the problem. This matter had already been raised in parishioner participation. The parish council regretted the situation in which the resident of Barge Cottage had found himself but it was considered that replacement of a drainage pipe under the garden of the property was to blame. This work had been undertaken by a previous owner a number of years ago and it was felt that the pipe was not big enough to take the volume of water hence the flooding. The Council has no liability in this matter.
Resolved: That the Council denies any responsibility in this matter and that it be referred to the Highways authority; also that the property owner be advised to seek the advice of a local surveyor.
10 Street Lights
a) To receive reports of defects for action and any other relevant information – none.
b) Replacement of photocells by time clocks – two additional quotes to be obtained – see item 7b.
a) To receive any reports for action
i) Sign adjacent to Haworth Barn still in need of repair
ii) Stainforth sign on B6479 still in need of resurrection
iii) Dog Hill Brow east – wall down – Cllr Fairweather to make enquiries
iv) Flash flooding In response to the report submitted after the previous meeting, the Council had been advised that gullies were emptied in accordance with the schedule and the Clerk undertook to obtain an up to date copy of the document.
v) As regards highways matters in general, the Council had been informed that there was presently no inspector for the Stainforth area but checks would be made as resources allowed.
12 Repairs and Maintenance
a) To receive any reports for action - none
13 To respond to correspondence received
i) YDNPA – Renewable Heat Premium Payment to assist residents of the YDNP with the installation of Biomass boilers.
ii) YDNPA – Green Communities Project – funding to assist with for insulation of community buildings within YDNP.
Being relevant only to occupants of the Yorkshire Dales National Park, the Clerk referred these items to Members in case of local interest.
iii) YDNPA – notification of Motor Rally Event – Endurance Rally Association - 19/21 March 2013
iv) YLCA – reminder that Cllr Peter Hart of Carleton in Craven PC is one of the parish representatives on the Craven Area Committee of NYCC. Cllr Hart may be contacted at email@example.com or on 01756 794713
v) Future of Horton - Settle - Clitheroe bus service 10/11. This is in doubt hence Horton-in- Ribblesdale PC had suggested that parishes affected work together to co-ordinate a campaign to preserve the service.
Resolved: That the correspondence be received and item (v) re the Horton – Clitheroe bus service be included on the agenda of the next meeting of the parish council.
14 To receive items of information - none
a) Government funding for rural local authorities. The Council had recently sent a letter to the local MP on this subject and the Clerk reported that more than 30 MPs had demanded a fairer share of funding for rural communities.
15 To arrange the next meeting of the Parish Council
Resolved: That the next meeting of the Parish Council be held in Stainforth Village Hall on Tuesday, 12 March 2013 at 7.30pm.
There being no further information, the meeting was closed at 9.25pm.