Minutes of the Meeting of Stainforth Parish Council held in the Village Hall, Stainforth on Tuesday, 16 April 2013 at 8pm, immediately after the Annual Parish Meeting.
The public and press were invited.
Present: Cllrs Maudsley (Chairman), Fairweather (Deputy Chairman), Asher, Sharp & Warren. Also the Clerk, & County/District Cllr Richard Welch. No matters were raised during parishioner participation.
1 Apologies – none.
2 Code of Conduct - Localism Act 2011 - to record any Councillor’s Disclosable Pecuniary Interest (DPI) in relation to items on this agenda
a) Councillors are to declare any Disclosable Pecuniary Interests (DPI) that they may have in items appearing on this Agenda (S 30 (3)), Appendices A & B - none
b) To receive, consider, decide and record Members’ requests for DPI dispensations (S 31) in connection with items on this Agenda - none
c) Register of Interests – to receive from Members any DPI/Register of Members’ Interests or updated Register of Members’ Interests (S29 (1) for transmission to the Monitoring Officer, Craven DC - none
d) Dept of Communities & Local Government - Guidance - Openness and Transparency on Personal Interests – this was welcome and received.
3 To approve the Minutes of the Meeting held on Tuesday, 12 March 2013
Resolved: That the Minutes be approved and signed by the Chairman as a true and correct record.
4 Matters Arising (information only)
i) Stepping Stones – crayfish had been observed in the beck and because of the breeding season, no could be taken action till August 2013.
ii) NYCC Highways – dates of gully emptying received. It was noted that most local gullies would be due for emptying during the next two months.
a) To consider applications received
C/64/128 Creation of access track and turning head. Stainforth Service Reservoir, Goat Lane, Stainforth
Resolved: That the application be approved.
b) To note any decisions received - none
c) To receive any planning correspondence and to decide on action as appropriate
i) Community Governance Review – Boundary Changes – received.
a) To authorise payment of accounts as per schedule. The only account for payment was the annual subscription to YLCA in the sum of £106. Renewal of the subscription was discussed.
Resolved: That the subscription be renewed and paid.
b) Use of payroll agent - to consider renewal of the contract for a further year. The Clerk reported that the arrangements worked well. HMRC had introduced changes in reporting and he recommended that the contract be renewed. At the outset, a three-year deal had been offered but only one year had been agreed.
Resolved: That enquiries be made as to the rate for three-year deal.
c) Allotment rents – to undertake annual review. An allotment was split in two several years ago since which time, plots three and four had been smaller than plots one and two. Following comment, it was felt that this should be reflected in the annual rent which was charged.
Resolved: That the rents of plots three and four be pegged at the current rate £16 and the rent for plots one and two increased to £18 for annual review as usual.
d) Street lights - conversion to control by time clocks - to consider alternative quotations received. Two more quotations had been received, both from the Council’s present contractor. One was for a photocell/programmable device which would turn the lights on at dusk and turn them off at a pre-determined time. The other was for a photocell which had an intelligent sensor which would turn the lights on and off depending on the light. The quote for the former was £400 + VAT and the latter £600 + VAT.
Resolved: That the present contractor’s quote of £400 + VAT for programmable devices be accepted and the lights set to go off at 11.30pm, operation of the lights to be reviewed in due course.
7 Horton - Settle - Clitheroe bus route 10/11
a) To consider what action the Council may take to help preserve the route. The Clerk reported that he had recently written to DiTA and the day after, had learnt that the service had been extended till the end of September 2013. The Council was aware that the route had gone out to tender. Cllr Welch reported on a volunteer-driver scheme at Hawes and that Cllr John Blackie was willing to outline the Scheme if the Council so wished.
Resolved: That enquiries be made for the June meeting and that consideration of an organised campaign to retain the service be delayed till after the County elections; in the meantime, the position be monitored.
8 Street Lights
a) To receive reports of defects for action and any other relevant information – none.
i) To receive any reports for action – Dog Hill Brow - potholes etc were a continuing concern – to be reported to Highways.
ii) Bargh Cottage – to consider response to information provided by NYCC, Highways.
Resolved: That the Council should await the outcome of any developments.
iii) Winter Weather Agent Scheme – to consider location of two additional salt bins in Little Stainforth – information required hence deferred to next agenda.
10 Repairs and Maintenance
a) To receive any reports for action – B.
11 To respond to correspondence received
i) Craven DC – Parish Liaison meetings. The next one was to be held on 30 October 2013. CDC had suggested Settle as a venue and would be pleased to learn of any items for discussion.
12 To receive items of information – circulated.
Resolved: That all items of correspondence be received.
13 To arrange the next meeting of the Parish Council
Resolved: That the next meeting of the Parish Council be held in Stainforth Village Hall on Tuesday, 7 May 2013, immediately after the Annual Meeting of the Council, but not before 7.45pm.
There being no further business, the meeting was closed at 8.55pm.