Minutes of the Annual Meeting of Stainforth Parish Council held in Stainforth Village Hall on Tuesday, 14 October 2014 at 7.30pm.
The public and press were invited.
Present: Cllrs Asher, Fairweather, Mills and Warren. Also the Clerk and County/District Cllr R C Welch.
1 To elect a Chairman
Cllr Sharp was elected Chairman of this meeting
2 To receive the Chairman's Declaration of Acceptance of Office
Cllr Sharp's Declaration of Acceptance of Office was received.
3 Apologies - Cllr Sharp and Sgt Les Moorhouse of the local police.
4 Code of Conduct - Localism Act 2011 - to record any Councillor's Disclosable Pecuniary Interest (DPI) in relation to items on this agenda
a) Councillors are to declare any Disclosable Pecuniary Interests (DPI) that they may have in items appearing on this Agenda (S 30 (3)), Appendices A & B - none
b) To receive, consider, decide and record Members' requests for DPI dispensations (S 31) in connection with items on this Agenda - none
c) Register of Interests - to receive from Members any DPI/Register of Members'
Interests or updated Register of Members' Interests (S29 (1)) for transmission
to the Monitoring Officer, Craven DC - none
a) To receive the monthly report. Sgt Moorhouse had sent a written report as follows:
No crime of note in the parish during the last month, indeed crime remained at a low level. There had been two arrests in Craven for passing fake £20 notes. One male was arrested for three daytime sneak-in burglaries where businesses were targeted. Among items stolen were chainsaws and Sthil power tools. The thieves were travelling criminals from Lancashire areas.
b) HM Courts & Tribunals Service - consultation on proposed merger of local justices areas in North Yorkshire - received after production of agenda and circulated. Consultation open till 31 Dec 2014.
Resolved: That this be included on the agenda for the next meeting.
6 To approve the Minutes of the Meeting of the Council held on Tuesday, 9 September 2014
Resolved: That the minutes of the meeting held on 9 September be approved and signed by the Chairman as a true and correct record.
7 Matters Arising
i) Ingle-Byre - acknowledgement of report received.
ii) Stainforth Beck - complaint of trees growing in beck near Allen Close. Cllr Mills reported that she had been in touch with ENW and an offending tree had been dealt with promptly. A representative had also attended and had advised that he would try to establish who owned other offending trees and whether they were protected by tree preservation orders. The Clerk had been in touch with the relevant housing association which had advised that they were to attend at the site. The outcome was not known.
Resolved: That enquiry be made of ENW on progress to date.
iii) Stainforth car park - litter etc - acknowledgement of report - received.
a) To consider applications received - none
b) To note any decisions received
C/64/26R/LB To retain two timber encased structural steel beams. The Coach House, Taitlands, Stainforth. Consent granted.
c) To receive any planning correspondence and to decide on action as appropriate
C/64/65B Installation of venting duct and subsequent painting. Enforcement
case EC/64/29C .Craven Heifer Hotel, Stainforth. The Clerk reported that he
had been in touch with the planning authority and the professional advise of
owners of the public house. The latter had advised that there were decorating
matters outstanding and repainting of the venting would be considered in conjunction
with the outstanding works.
9 Taitlands, Stainforth - Premises License
a) To consider any response to e-mail received by two members of the Council on 18 September 2014. This had been referred to the Council.
Resolved: That the letter be acknowledged and a suitable response forwarded.
i) To authorise payment of accounts as per schedule as follows: J N Barker £121.60 and the Clerk's quarterly expenses claim in the sum of £106.20 for the period 1 July - 30 Sept 2014.
Resolved: That the accounts be approved for payment.
ii) Annual Audit for year ended 31 March 2014 - to receive the External Auditor's report. This was an unqualified report. It is worthy of note that because of the size of the council, in accordance with current charging structure, no fee was payable for this audit.
Resolved: That the report be received and noted.
iii) Craven DC - 'Making it Count' Budget Consultation 2015/16 survey - circulated. Consultation to close on 5 December 2014.
Resolved: That this be included on the agenda for the next meeting.
iv) HSBC Bank plc - changes to terms and conditions and price list from 1 December 2014 - received.
v) To consider request by Clerk for an increase in his expenses allowance. Three years had elapsed since the last increase and the Clerk remarked that his costs had continued to increase.
The Clerk left the meeting while this was discussed.
Resolved: That the Clerk's monthly expenses allowance be increased to £25 with effect from 1 October 2014
The Clerk re-joined the meeting and thanked the council for their understanding
in this matter.
a) Plot 2 - to receive notice to relinquish and to consider re-letting. The Clerk advised of his action to date. The waiting list was discussed.
Resolved: That the notice to terminate occupation of plot 2 be accepted
and that the plot be re-let in accordance with the waiting list.
a) To receive information and to consider provision of a defibrillator for the village. This was discussed, Cllr Asher advising that she had made some enquiries as a result of which she had learnt that Yorkshire Ambulance Service had been involved in the provision of equipment at Langcliffe.
Resolved: That enquiry be made of the Yorkshire Ambulance Service.
13 Street Lights
a) To receive reports of any defects for action - none
b) To approve new Inventory - circulated.
Resolved: That it be approved.
a) To receive any reports for action - none
b) NYCC - changes to grass cutting with effect from April 2015 - already received and noted.
15 Repairs and Maintenance
a) To receive any reports for action - none.
16 To respond to correspondence received
i) Cinnamon Trust - advice of Volunteer Appeal. The trust is a national charity which aims to assist the terminally ill and those injured or in later years, with dog walking and care for pets when the owners are unable to do this themselves - noted.
ii) Northern Gas Networks - Invite to Social Investment Workshops & Lunch - circulated.
iii) Skipton Camerata Rural Tour - 2015 - circulated but no suitable venue for local performance.
iv) Yorkshire Dales Local Action Group - LEADER rural funding programme - invite to register - circulated.
Resolved: That the Council registers.
v) Yorkshire Dales Access Forum - membership invitation - circulated.
Resolved: No action.
vi) NYCC - Care and Support where I live - consultation - circulated - closes
17 November 2014.
17 To receive items of information - circulated and received.
18 To arrange the next meeting of the Parish Council
Resolved: That the next scheduled meeting of the parish council be held in Stainforth Village Hall on Tuesday, 18 November 2014 at 7.30pm.
There being no further business, the meeting was closed at 9.05pm.