Minutes of the Annual Meeting of Stainforth Parish Council held in Stainforth Village Hall on Tuesday, 13 January 2015 at 7.30pm.

Present: Cllrs Asher, Fairweather, Mills, Sharp and Warren. Also, Mr Peter Leng, Clerk and four parishioners.

During parishioner participation, the following matters were raised:
i) 'Give way' sign at Vicarage - damaged - to be reported again.
ii) Stainforth sign on B6479 - parishioner keeps re-erecting it - to be reported.
iii) Manhole cover on B6479 near Taitlands - needs re-seating - to be reported.
iv) Road from Stainforth to Halton Gill - manholes blocked by overgrown grass verge - to be reported.
v) Dog Hill, (Stainforth side) - walls collapsed - to be reported to appropriate authority.
vi) Wreath usually provided by Royal British Legion - not received on 2014 - enquiries to be made.
vii) Allotments - enquiry of possibility of the Council arranging provision of brown wheeled bin - next agenda.

1 To elect a Chairman

Cllr Fairweather was elected Chairman of this meeting

2 To receive the Chairman's Declaration of Acceptance of Office

Cllr Sharp's Declaration of Acceptance of Office was received.

3 Apologies - Sgt Les Moorhouse

4 Code of Conduct - Localism Act 2011
i) Register of Financial and Other Interests; Gifts and Hospitality - to note any changes - none
ii) To record any Councillor's Disclosable Pecuniary Interest (DPI) in relation to items on this agenda - none
iii) To consider any dispensations - none
iv) To consider any changes in member's register of interests - none

5 Policing
a) To receive the monthly report. Being unable to attend, Sgt Moorhouse had e-mailed a copy of
December's edition of 'Countrywatch'. This had been circulated to the Council. No crimes had been
reported for the Stainforth district.

6 To approve the Minutes of the Meeting of the Council held on Tuesday, 18 November 2014
The Minutes had been circulated prior to this meeting.

Resolved: That the minutes be approved and signed by the Chairman as a true and correct record.

7 Matters Arising (information only)
i) Superfast Broadband - the Clerk advised that there was nothing to report at this time, the Council
having already been informed that some additional £8M funding to enable BT to undertake more research work into supplying rural areas, would not be available till this New Year.

Resolved: That enquiries be renewed.

8 Defibrillator
a) To receive an update. The Clerk reported that following the last meeting, he had written to the licensee of the Craven Heifer. Not having received a reply, he called a week ago and advised that the landlord was agreeable to housing the defibrillator on the wall of the premises nearest the beck and that he was willing to cover the cost of energy used. However, no written approval had been received and the Clerk felt that this should be forthcoming before obtaining the equipment. Cllr Warren undertook to contact the landlord in this regard. (If not received, the Clerk would contact the property owners direct). The landlord had identified his preference for the precise location as a power supply was available directly behind it. The Council was informed that some grant funding may be available, the British Heart Foundation and SADS UK being mentioned together with the details of a contact.

Resolved: That enquiries be made and the matter discussed again at the next scheduled meeting of the Parish Council.

9 Planning
a) To consider applications received - none
b) To note any decisions received
C/44/101D Construction and operation of railhead and associated development. Arcow Quarry, Helwith Bridge. Permission granted.
c) To receive any planning correspondence and to decide on action as appropriate
i) Harrogate District Local Plan - Invitation to attend a Parish Council workshop - Wednesday, 4 March 15 - no action.
ii) Yorkshire Dales National Park Authority - Change to national planning policy - affordable housing requirements on small sites - circulated and the implications paraphrased by the Clerk.

10 Finance
a) To authorise payment of accounts as per schedule, including the following:
i) Clerk's expenses - Oct - Dec 2014 - £129.65
Resolved: That payment of the Clerk's expenses be apprpoved.
ii) Election expenses - Parish Election 22 May 2014 - £120
Resolved: That payment be approved.
b) To authorise payment of the following donations as incorporated into the 2014/15 Precept:
i) Settle Area Swimming Pool - £300
Resolved: That payment be approved.
ii) Craven & Harrogate Districts Citizens' Advice Bureaux - £75
Resolved: That payment be approved.
iii) Royal British Legion - £50
Resolved: That payment be approved.
c) Open Spaces Society - to consider donation to '150th anniversary' appeal - no action
d) To set the budget, agree the Precept for 2015 - 2016, and to complete usual advice to Craven DC
Resolved: That the budget, including the allocation of up to £2000 from Reserves to cover the provision of a defibrillator, be approved, and the Precept kept unchanged at £5240, the usual advice being completed for submission to Craven DC by the due date of 16 January 2015.
e) 2014 - 2016 National Salary Award - to approve implementation and payment of arrears to Clerk of £10.81. The settlement is in the order of 2%.
Resolved: That the 2014 - 2016 Salary Award be implemented and arrears paid to the Clerk.

11 Street Lights
i) To receive reports of any defects for action as follows:
Old Reading Room - light not coming on till around 7pm
East green - light not coming on till 6.30pm
ii) To discuss complaint received about street light on pole near No 1 Main Road, Stainforth. The Clerk had received a telephone call about this matter shortly after the last meeting. He had called by soon after and tried to contact the complainant but without success. He had noticed that on the night of this meeting, the light was not working - to be reported for action.
iii) Electricity supply - to receive new Unmetered Supply Certificate.
Resolved: That this be received and held on file.

12 Highways
i) To receive advice of any defects for action - see report of parishioner participation - all to be reported.

13 To discuss the condition of trees in the vicinity of Allen Close and Stainforth beck
Some pruning had been undertaken on 5 December last and there was nothing further to be done at this time.

14 Repairs and Maintenance
a) To receive any reports for action - repair of notice board at Little Stainforth on-going.

15 To respond to correspondence received
i) Ilkley Cycling Club - advice of White Rose Classic event on Sunday, 28 June 2015
ii) Craven DC - Grant Funding for Community Projects - notice displayed.
iii) Craven Youth Council - advice of meetings to be held during 2015
iv) Application for an allotment. The Clerk reported receipt of this application and had included it on the waiting list, the applicant having been informed accordingly.

16 To receive items of information - circulated and received.

17 To arrange the next meeting of the Parish Council

Resolved: That the next meeting be held in Stainforth Village Hall on Tuesday, 10 February 2015 at 7.30pm, the agenda to include the annual review of the effectiveness of internal audit, including financial risk management and budgeting

There being no further business, the meeting was closed at 8.35pm.